REPORTING TO : CHIEF OPERATING OFFICER

JOB SUMMARY
This position is responsible for providing high-level secretarial and administrative support to the COO and carry out tasks and requests as instructed and works with minimum supervision and handles confidential matters professionally.


JOB RESPONSIBILITY

1. Manage the COO’s calendar to co-ordinate meetings/ appointments, and to ensure smooth running.
2. Screen appointments, mails & documents, and act accordingly.
3. Take meeting minutes.
4. Prepare presentation deck, email drafting and others that assigned by COO.
5. Coordinate & communicate with other departments and all levels of staff on matters directed by COO.
6. Prepare & manage correspondences with internal & external parties for COO signature.
7. Make summary of all documents and brief COO, to obtain COO’s signature.
8. Maintain confidentiality of sensitive matters/ issues.
9. Attend all briefings, meetings and trainings as assigned by COO.
10. Handle & process documentations & admin tasks.
11. Perform other reasonable duties as assigned.
    
    

JOB REQUIREMENT

1. Good working knowledge of MS Excel, Word, PDF & PowerPoint.
2. Excellent reading, writing and oral proficiency in English.
3. Can read and write Chinese is a plus point.
4. Good communication and understanding.
   
   

QUALIFICATION

1. Possess diploma education and above.
2. Minimum 5 years of secretary or admin working experience.